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Advancing software for booking agencies

Your artists sit in one roster with their requirements, and every show gets its own workspace. The promoter fills in the questionnaire, and that becomes the day sheet.

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What you do in Advancing Buddy

Keep the roster

Every artist has a record with contact details, links, riders, press kit and default requirements for rooms, hotel amenities and nationalities. The requirements apply to every show until you change them there.

Create shows and book artists

You create a show and book one or more artists on it. If you choose, they go straight into the travel party, and onto the team too if they have their own account.

Record fees

One fee per artist and show, with amount, currency and note. Only admins and managers of the show can see and change them.

Send the advance

You send the promoter the questionnaire with a PIN and see in the “Links” tab whether it has been opened, started or submitted. Whatever comes back appears in the day sheet.

Set permissions on the team

A show’s team has 11 roles. Admins edit the show, managers also set fees, and everyone else reads along and works with them.

Give artists access

If you want, an artist gets their own account and sees their performances and fee in it, and on a show’s team also its day sheet. They don’t see your roster or your other artists.

Find what you had before

Contacts, venues and hotels from all shows are collected under “Knowledge”. Ctrl+K or Cmd+K searches from anywhere.

All of an organisation’s links in the app (German interface): share links and questionnaires for several shows with views and status
Sample data

What you can’t do

  • No settlement and no invoicing. The agency gets no total of fees across several shows.
  • No contracts to sign. You store contracts as files in the “Vertrag” (contract) category.
  • No tour object. Each show is its own workspace.
  • No API for other software.
  • The legal texts (terms, privacy policy, data processing agreement) are in German only; the German version is binding.

How you start

  1. Set up an organisation

    Every new organisation starts with a 30-day trial, without a card and with the limits of Standard.

  2. Invite your team

    You invite colleagues through an invitation link with a PIN. Every account takes up a seat on your plan.

  3. Add artists

    First the record in the roster, then, if needed, a single-use link for the artist’s own access.

Which plan fits

Standard covers a team of up to five accounts and up to ten artists in the roster, with the calendar subscription. Enterprise has no limit on accounts or artists; Basic is for one person with one artist.

Every artist account takes up a seat; an artist who is only in the roster does not.

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Common questions from agencies

Do my artists see each other’s fees?

No. An artist account sees only its own fee, and only to read.

Does everyone on the team see every show?

No. Members see only the shows whose team they are on; the organisation’s owners and administrators see all of them.

Can I run two agencies separately?

Yes, with separate organisations, up to 3 per account. Each has its own shows, its own members and its own plan.

What happens when an artist drops off a show?

An admin of the show removes the booking and decides at the same time whether the artist also leaves the show’s team. In the travel party they stay listed until someone removes them there.